Technology Integration Services » Chrome Apps

Chrome Apps

EMPLOYEE RESPONSIBLE TECHNOLOGY USE 

BP 4040(b)

 

The Governing Board recognizes that technological resources can enhance employee performance by offering effective tools to assist in providing a quality instructional program, facilitating communications with parents/guardians, students, and the community, supporting district and school operations and improving access to and exchange of information.  The Board expects all employees to learn to use the available technological resources that will assist them in the performance of their job responsibilities.  As needed, employees shall receive professional development in the appropriate use of these resources.

Appropriate Use

Employees shall be responsible for the appropriate use of technology and shall use the district’s technological resources primarily for purposes related to their employment.

District technology includes, but is not limited to, computers, the district's computer network including servers and wireless computer networking technology (wi-fi), the Internet, email, USB drives, wireless access points (routers), tablet computers, smartphones and smart devices, telephones, cellular telephones, personal digital assistants, pagers, MP3 players, wearable technology, any wireless communication device including emergency radios, and/or future technological innovations, whether accessed on or off site or through district-owned or personally owned equipment or devices.

Employees shall not use district technology to access, post, submit, publish, or display harmful or inappropriate matter that is threatening, obscene, disruptive, sexually explicit, or unethical or that promotes any activity prohibited by law, Board policy, or administrative regulations.

Harmful matter includes matter, taken as a whole, which to the average person, applying contemporary statewide standards, appeals to the prurient interest and is matter which depicts or describes, in a patently offensive way, sexual conduct and which lacks serious literary, artistic, political, or scientific value for minors. (Penal Code 313)

Employees shall report any security problem or misuse of district technology to the Superintendent or designee.

Inappropriate use of district technology may result in a cancellation of the employee's user privileges, disciplinary action, and/or legal action in accordance with law, Board policy, and administrative regulation.

Responsible Technology Use 

The Superintendent/designee shall establish administrative regulations for Employee Responsible Technology Use which outlines employee obligations and responsibilities related to the use of technology. They also may establish guidelines and limits on the use of technological resources.  Inappropriate use may result in cancellation of the employee’s user privileges, disciplinary action, and/or legal action in accordance with law, Board policy, and administrative regulation.

The Superintendent or designee shall provide copies of related policies, regulations, and guidelines to all employees who use the District’s technological resources.  Employees who fail to abide by these regulations may be subject to disciplinary action, revocation of the user account, and/or legal action as appropriate.

 

No Expectations of Privacy

 

The Superintendent or designee shall notify employees in writing that they have no reasonable expectation of privacy in the use of any equipment or other technological resources provided by or maintained by the district, including, but not limited to, computer files, email, text messages, instant messaging, and other electronic communications, even when provided their own password.

In addition, employees shall be notified that records maintained on any personal device or messages sent or received on a personal device that is being used to conduct district business may be subject to disclosure, pursuant to a subpoena or other lawful request.

Online/Internet Services

The Superintendent or designee shall ensure that all district computers with Internet access have a technology protection measure that prevents access to visual depictions that are obscene or child pornography and that the operation of such measures is enforced.  The Superintendent or designee may disable the technology protection measure during use by an adult to enable access for bona fide research or other lawful purpose. (20 USC 7131; 47 USC 254) 

 

To ensure proper use, the Superintendent/designee may monitor employee usage of technological resources, including the accessing of e-mail and stored files.  Monitoring may occur at any time without advance notice or consent. When passwords are used for District accounts and devices, they must be known to the Superintendent or designee so that they may have system access.

 

Use of Cellular Phone or Mobile Communications Device

 

An employee shall not use a cellular phone or other mobile communications device for personal business while on duty, except in emergency situations and/or during scheduled work breaks.

 

An employee that uses a cell phone or mobile communications device in violation of law, Board policy, or administrative regulation may be subject to discipline and may be referred to law enforcement officials as appropriate.

Password Usage

The Superintendent or designee shall establish guidelines for strong password creation, the protection of password, and the frequency of change.